1. What is a redline document in rulemaking?

A redline document shows changes made to a rule, including additions, deletions, and edits. It helps ensure transparency by clearly identifying how the rule text has been modified. To ensure the document is accessible to all users, including those using screen readers or Braille displays, it's important to use the Track Changes feature in Word for all edits. Avoid using strikethrough text, as it can create accessibility issues.

Track changes in Word:

• Emphasizes new text (usually with underlines or color change).
• Strikes through deleted text.
• Shows who made each change, if multiple people are editing.
• Allows reviewers to accept or reject changes.

At the top of your redline document, it’s recommended to include publication notes. These notes provide helpful context. To ensure accessibility, enclose the note in square brackets and start with the phrase ‘Publication Note.’ You may also use a different font color for added visibility.

Refer to our Styling Manual & Templates page for more information on Redline documents.

2. How do I create a redline document?

1. Open your rule document in Microsoft Word.
2. Go to the Review tab and turn on Track Changes.
3. Add a publication note at the beginning of your document for all users to understand how to interpret brackets.
   Example: Styling Manual & Templates page
4. Submit the Word version of the redline document to the Secretary of State’s Office.